TPS' Document Output Intelligent System

Product Features

It is an easy to use, powerful and cost-effective document output intelligent software that allows companies to centralize the management, storage, retrieval and distribution of documents. It provides an easy to use, out of the box Advance Document Management System.

Overview include;

· Robust Document Management with Version Control
· Custom Document Profiling and Indexing Tools
· Compound Document & Document Subscription Support
· Full-Text Search & Metadata search tools
· Seamless Integration with Scanning software
· Accessible over the Internet, WAN or LAN
· Low Startup Cost
· Easy to Set-up, Administer & Support

1. DOCUMENT MANAGEMENT FEATURES

Essential Functionality for the Organization and Maintenance of files and Documents. MODELS YOUR OFFICE FILING ENVIRONMENT - The document library models your office filing environment. File cabinets contain drawers that contain categories and categories contain folders and/or documents.

VERSION CONTROL- provides check-in/check-out ability that prevents documents being overwritten or deleted as documents are updated.

CUSTOM DOCUMENT PROFILING - provides for the capture of optional and required metadata for different types of corporate documents using fields that are populated by text entry, checkboxes, or drop down menus.

SCANNING & IMAGING INTEGRATION (optional)- provides for highly automated batch capture scanning of up to hundreds of thousands of pages. Module supports over 200 different scanners, including high-speed, color, and duplex scanners.

COMPOUND DOCUMENTS- Ability to create document-to-document relationships that quickly organize documents into logical groups.

ROLES BASED SECURITY- Access to any file or folder can be quickly and safely restricted to individual or groups of users.

FILE & FOLDER SUBSCRIPTIONS - Users can subscribe to files or folders and be notified - via email or subscription list - of changes or addition of documents.

DOCUMENT IMPORT UTILITIES - quickly index and migrate files or folders from your existing network into the system using our mass import utility

DOCUMENT USAGE LOGS - track document usage and version history by system users

2. SEARCH & RETRIEVAL TOOLS

Ensures Fast and Accurate Document Library Searching

FULL TEXT SEARCHING- The powerful Verity K2® indexing and full text search engine allows users to search the contents of your favorite file types including Adobe Acrobat, Microsoft Office, (Word, Excel, Powerpoint) and more.

METADATA (DOCUMENT PROFILE) SEARCHING- search using any document profile metadata fields including text boxes, single selects, multi-selects or check boxes.

SEARCH SECURITY- ensures users can only search against the documents they have access to. This prevents unauthorized information from being searched and retrieved.

3. WORKFLOW & COLLABORATION TOOLS

Co-ordinate task efforts for document creation, revision or processing.

PERSONALIZED HOME PAGE - Users have a single point of access to all of their content within the system including, subscriptions, checked out documents, workflow tasks and announcements.

SIMPLE DOCUMENT APPROVAL WORKFLOW - process provides structure for documents needing to pass through several authors and approvers before it is ready for general distribution.

EASY WORKFLOW SETUP- Allows users to set-up workflows without need for programming knowledge.

REAL-TIME REPORTING- Allows users to check on workflow progress and hours spent based on tasks and milestones that are completed.

PERSONALIZED TASK LIST - Provides a simple, prioritized task list unique to each workflow participant. Task Notification of new or overdue tasks via email or centralized task list.

TASK LEVEL DISCUSSION THREADS - promotes collaboration from users at the task level.

WORKGROUP CONTACT DIRECTORY- helps centralize contact information for system users and third parties located on other messaging networks.

4. EASY TO SET-UP, ADMINISTER & SUPPORT

The system ensures hassle-free ongoing system maintenance and support.

FAST USER ACCOUNT CREATION- quickly create new system user accounts with optional NT Domain, LDAP and MS Active Directory support. Users are then quickly sorted into groups based on their role in the company.

ROLES-DRIVEN USER SECURITY- administrators easily control any group (role) of users access to functionality and content within the system. It supports 5 levels of group application / group content access including read, add, edit, delete and administrator.

DOCUMENT IMPORT UTILITIES- quickly index and migrate files or folders from your existing network into the system using our mass import utility.

ACCESS VIA WEB BROWSER- access the system using a standard web browser over the Internet or through their LAN or WAN. SSL and VPN support further secure remote system access.

INTEGRATED HELP SYSTEM- context sensitive help system shortens the learning curve and accelerates system adoption.

WEB-BASED TRAINING- Although many of our customers report no need for training, a series of web based multimedia training videos are provided. These instructional web presentations provide an excellent overview of how to use the system document management for both users and administrators.